Precision Batch, Expiry & Serial Number Tracking Software
Stop losing thousands every month to expired products, unsellable dead stock, and unverified warranty claims. InventoryPlus is an industrial-grade batch tracking software and serial number inventory management system built for pharmacies, supermarkets, FMCG distributors, electronics retailers, and spare parts suppliers. Automatically enforce First-Expiry-First-Out (FEFO) picking at checkout, receive proactive 30/60/90-day expiry notifications, and track individual serial or IMEI numbers from vendor purchase to customer delivery.
Automated FEFO / FIFO: Dispatches oldest expiry stock first
Serial & IMEI Tracking: Scan single units on invoice
Expiry Alert Dashboard: Proactive 30/60/90-day warning
Warranty Management: Instant serial claims lookup
Granular Batch & Serial Lifecycle Control from Purchase to POS Dispatch
Manage high-velocity inventory with absolute precision. InventoryPlus links individual manufacturing batches and unique hardware serials directly into your core billing, purchasing, and pharmacy billing software workflows.
Automated FEFO & FIFO Picking
Human warehouse pickers naturally pull items from the front shelf, leaving older stock behind until it expires. InventoryPlus enforces First-Expiry-First-Out (FEFO) or First-In-First-Out (FIFO) at checkout, automatically selecting the batch closest to expiration. Cashiers are blocked from selling newer stock ahead of time, dramatically cutting unsellable perishable shrinkage.
✔ Automated Shelf Rotation • Zero Shrinkage
Proactive Expiry Alert Horizon
Stay ahead of expiring inventory before it turns into dead loss. InventoryPlus categorizes inventory into configurable 30, 60, and 90-day expiry horizons. Managers receive daily automated alerts to trigger clearance discounts, promotional bundles, or initiate return-to-vendor (RTV) debit notes before supplier return windows close.
✔ 30/60/90-Day Early Warning Dashboard
Unique Serial & IMEI Serialization
For smartphones, laptops, electrical appliances, and machinery, batch numbers alone are insufficient. InventoryPlus tracks each individual unit by unique Serial Number or 15-digit dual IMEI numbers. Maintains an unbroken lifecycle log from inbound purchase bills to customer invoices, eliminating fraudulent returns and simplifying warranty repairs.
✔ Dual-IMEI • RMA • Warranty Validation
Why Retailers Choose InventoryPlus Over Generic POS & Manual Registers
Compare how dedicated batch, expiry, and serial tracking protects profit margins, prevents expired product checkout, and eliminates warranty fraud compared to generic billing software and manual spreadsheets.
| Inventory Capability | ★ InventoryPlus Batch & Serial POS | Generic POS Software | Manual Registers / Excel |
|---|---|---|---|
| Automated FEFO / FIFO Picking | ✔ Built-in intelligent auto-pick dispatches oldest expiry stock first | ✘ Not available (Generic item quantity count only) | ✘ Impossible to enforce across counter staff |
| Near-Expiry Early Alerts | ✔ Proactive 30/60/90-day dashboard notifications & clearance promos | ⚠ None; discovered after stock has already expired | ⚠ Requires tedious physical shelf stocktaking |
| Expired Stock Checkout Lock | ✔ Hard system block prevents selling expired goods to customers | ✘ Sells expired goods unknowingly at checkout | ✘ Zero safeguards; high legal & health liability |
| Serial & Dual-IMEI Tracking | ✔ Individual unit history, dual IMEIs, and warranty slips | ✘ Generic quantity count; no serial traceability | ⚠ Slow handwriting; prone to digit typos |
| Batch Landed Cost & Pricing | ✔ Unique purchase rates, landed freight, and batch MRP | ⚠ Blended average rate; distorts true gross margin | ✘ Manual estimations; frequent costing errors |
| 1-Click Product Recall Audit | ✔ Full genealogy from vendor inward lot to sold customer invoices | ✘ Not supported; unable to identify affected buyers | ✘ Days of manually sifting through paper receipts |
| Statutory Compliance | ✔ Drug Schedule H / H1 registers, FSSAI logs & ISO 9001 trails | ✘ Non-compliant with pharma and food safety laws | ⚠ High risk of drug inspector audit penalties |
| Offline Desktop Execution | ✔ 100% Offline Windows PC speed (< 0.2ms) + Multi-counter LAN sync | ⚠ Cloud latency; freezes completely during internet drops | ✘ Zero automated network synchronization |
Tailored Batch & Serial Workflows for Regulated & High-Value Retail
From medical chemist formulations requiring Schedule H registers to consumer electronics shops logging dual IMEIs, InventoryPlus adapts to your exact regulatory and operational demands.
Pharmacies & Chemist Stores
Maintain strict compliance with FDA and Drug & Cosmetics Act requirements. Automatically record Doctor Name, Patient Name, Drug Batch Number, and Expiration Date on every tax invoice. Features instant Schedule H and H1 register generation, salt-wise generic substitute lookup, and automated Return-to-Vendor (RTV) claims in our dedicated pharmacy software.
✔ Schedule H / H1 Drug Registers
Supermarkets & Groceries
Manage rapid shelf turnover for packaged foods, dairy, beverages, and bakery goods. Seamlessly integrates with electronic weighing scales to generate weight-embedded barcodes with packed dates and expiry windows. Enforces FEFO picking so that cashiers naturally clear older packaged food stock first, maximizing margins in your grocery store billing software.
✔ Weighing Scale Barcode Integration
Mobiles & Consumer Electronics
Capture unique serial numbers, IMEI 1, and IMEI 2 for every smartphone, tablet, laptop, and home appliance. Automatically prints customer warranty certificates with model specs and purchase terms directly from our billing software for PC. Instantly verify warranty validity when customers return for repairs or RMA exchange.
✔ Dual-IMEI & Warranty Certificate Printing
Automobile & Machinery Spares
Track critical automotive parts, electrical batteries, motors, and hydraulic components by serial number and manufacturing lot. Match warranty claims directly against original supplier inward invoices. Check out our barcode scanner buying guide to select rugged industrial scanners for greasy warehouse parts.
✔ Battery & Engine Part Serial Tracking
Pesticides, Seeds & Agro-Chemicals
Maintain strict agricultural seed germination validity dates, chemical manufacturing lots, and government compliance registers. Block sales of expired chemical containers and generate audit-ready batch distribution reports for agricultural authorities effortlessly.
✔ Seed Germination & Chemical Lot Audits
Bulk Inwarding & Goods Receipt (GRN)
Receiving hundreds of serialized electronics or multi-batch pharmaceutical shipments? Copy and paste hundreds of serial numbers from supplier CSV bills or scan 2D DataMatrix codes rapidly. Automatically print custom batch barcode stickers with our integrated barcode label printing software.
✔ 1-Click Excel / CSV Bulk Inwarding
Explore Powerful Batch & Serial Tracking Screens in InventoryPlus
Clean, responsive, and designed for real store counter staff. Master granular inventory control without steep learning curves or complicated training.
Multi-Location Batch Warehouse Control
Track batch lot quantities across central warehouses and retail counters. Issue stock transfer notes with batch numbers preserved end-to-end across multiple store branches in real time.
✔ Stock Transfers & Branch Audits
Batch & Serial Tax Invoicing
Generate audit-proof retail cash memos and tax invoices displaying Batch Number, Mfg Date, Expiry Date, and Serial/IMEI codes with full GST and VAT compliance.
✔ Thermal Receipts & A4 Tax Invoices
Expiry & Profitability Analytics
Gain immediate visibility into near-expiry stock, slow-moving batches, batch-specific gross margins, and vendor purchase returns with one-click Excel and PDF export.
✔ Batch Profitability & Aging Reports
The Science of Zero-Waste Inventory: FEFO vs. FIFO Algorithms
A technical breakdown of how intelligent picking algorithms, true landed cost valuation, and 2D GS1 DataMatrix scanning eliminate retail shrinkage.
1. First-Expiry-First-Out (FEFO) vs. Standard First-In-First-Out (FIFO)
In standard warehousing, First-In-First-Out (FIFO) assumes that the earliest purchased lot is sold first. However, in pharmaceuticals, dairy, and FMCG supply chains, suppliers frequently deliver newer purchase orders with shorter expiration dates than older inventory already sitting in your godown. Relying solely on FIFO causes shorter-dated stock to expire on rear shelves. InventoryPlus enforces mathematical FEFO: the billing engine queries your local database for the active batch with the earliest expiration timestamp (\(T_{exp}\)), auto-selecting it regardless of purchase sequence. Try our free inventory management Excel template if you are currently managing stock manually before upgrading to automated POS.
2. Batch-Specific Landed Cost Valuation & True Gross Margins
Generic POS software averages inventory costs across all purchase lots. When purchase costs fluctuate by 15% to 30% between suppliers, blended averaging distorts true profitability. InventoryPlus preserves batch-specific landed costs—incorporating purchase rates, inward freight, customs tariffs, and vendor discounts. Use our retail profit margin calculator to inspect how accurate landed batch costing safeguards net profits across changing wholesale price cycles.
3. GS1 DataMatrix & 2D Barcode Parsing
Modern pharmaceutical and export packages utilize 2D GS1 DataMatrix barcodes encoding Global Trade Item Numbers (GTIN - AI 01), Expiration Dates (AI 17), Batch Numbers (AI 10), and Serial Numbers (AI 21) into a single compact square. InventoryPlus features an embedded GS1 string parser: a single trigger pull from a 2D handheld barcode scanner populates product code, batch ID, expiry month/year, and unit serial into the billing counter in under 0.2 milliseconds. You can also generate your own custom product barcodes using our free barcode label generator online.
4. Return-to-Vendor (RTV) Workflow & Debit Note Settlement
When merchandise approaches its final 30-day expiry horizon, InventoryPlus enables managers to flag batches for Return-to-Vendor (RTV). The software automatically calculates the exact supplier purchase price paid, deducts the stock from active warehouse counts to prevent accidental cashier sale, and issues a statutory GST/VAT-compliant Debit Note with corresponding journal entries posted to your accounts ledger. If you are preparing to migrate from spreadsheets, review our guide on how to switch from Excel to POS software smoothly.
Technical Specifications & Regulatory Compliance Standards
Engineered for mission-critical retail environments requiring 100% data reliability, zero latency, and absolute audit compliance.
Drugs & Cosmetics Act Compliance
Compliant with statutory Schedule H and Schedule H1 prescription registers. Automatically records dispensing doctor details, patient contact, batch code, expiry date, and quantity with tamper-evident audit logs.
FSSAI Food Safety Lot Traceability
Built for packaged food manufacturing, repacking, and grocery retail. Tracks supplier license numbers, raw material batch associations, and packaging dates for rapid inspection compliance.
Dual-IMEI & Serial Number Storage
Dedicated 15-digit IMEI 1 and IMEI 2 columns for mobile phones and consumer electronics. Prevents duplicate serial entry across store branches and verifies warranty status in under 1 second.
Sub-Second Local Database (< 0.2ms)
Powered by a robust local SQL engine running natively on your Windows PC. Queries over 100,000 product batches and serial numbers with zero cloud latency and zero broadband dependency.
Multi-Counter LAN Synchronization
Connect multiple cashier checkout counters and godown receiving terminals over your local shop Wi-Fi or LAN cable. Learn more about our multi-counter LAN POS setup with zero monthly server costs.
Direct Thermal & Barcode Printing
Native USB, Ethernet, and COM port printing to all standard ESC/POS thermal receipt printers (58mm and 80mm) and direct thermal/thermal transfer sticker printers (TVS, TSC, Zebra, Godex).
Frequently Asked Questions About Batch, Expiry & Serial Tracking
Find answers to common questions regarding batch pricing, expiry locking, IMEI tracking, and software migration.
✔ Can different batches of the same product have different purchase and selling prices?
Yes. Product purchase rates and statutory Maximum Retail Prices (MRP) frequently fluctuate over time. In InventoryPlus, every individual inward batch maintains its own distinct landed cost, MRP, wholesale rate, and retail selling price. When a cashier scans the batch barcode at the POS till, the software automatically retrieves the exact price assigned to that specific batch lot.
✔ Does the software completely block cashiers from selling expired products?
Yes. Administrators can enforce an unconditional hard block within security settings. If a cashier attempts to ring up an item whose expiration date has passed, the software immediately displays a high-visibility warning and refuses to add the batch to the customer invoice, protecting customer safety and preventing regulatory audit fines.
✔ How does InventoryPlus alert me about stock nearing expiration?
The Expiry Alert Dashboard automatically categorizes your inventory into 30, 60, and 90-day expiry horizons. Managers can review expiring stock lists, run promotional clearance discounts to clear older batches, or generate 1-click Return-to-Vendor (RTV) Debit Notes before supplier credit windows close.
✔ Can I track dual IMEI numbers for smartphones on customer invoices?
Yes. InventoryPlus includes dedicated fields for mobile phone retailers, allowing cashiers to record IMEI 1, IMEI 2, and Serial Number for every handset sold. Both IMEIs are recorded in the central database, printed on customer tax invoices, and used for instant warranty validation during customer service visits.
✔ How does InventoryPlus handle product recalls when a manufacturer flags a bad lot?
InventoryPlus provides end-to-end forward and backward batch traceability. In the event of a product recall, entering the batch number generates an instant genealogy audit report displaying the original supplier inward invoice, current godown quantities, and every customer sales invoice that received items from that batch.
✔ Can I print custom barcode labels showing batch number and expiry date?
Yes. InventoryPlus includes a built-in Barcode Label Designer that connects directly to standard thermal label printers (TSC, Zebra, TVS, Godex). You can print custom 1-up, 2-up, or 3-up sticker labels containing product name, MRP, batch number, manufacturing date, expiry date, and Code 128 / EAN-13 barcodes.
✔ Can I import batch numbers and serials in bulk from Excel or supplier CSV bills?
Yes. When receiving large inward purchase shipments with dozens of batches or hundreds of serial numbers, you can copy and paste or import directly from supplier Excel spreadsheets or CSV files. The software validates column mappings and loads all batch records into inventory in seconds.
✔ Does batch and serial tracking slow down billing at high-volume supermarket counters?
Not at all. InventoryPlus is a native Windows desktop application optimized for high-velocity checkout lanes. Barcode lookups execute in less than 0.2 milliseconds directly from local SQLite / SQL storage, allowing cashiers to ring up items seamlessly even during peak evening rush hours.
Take Full Control Over Batch Expiries & Serial Numbers Today
Join over 10,000 retail pharmacies, supermarkets, and electronics distributors who rely on InventoryPlus to stop expired inventory losses and streamline customer warranty management.