Smart Purchase Management & Landed Cost Calculation Software
Are hidden freight fees, customs duties, and local transport charges secretly eating away your business profits? InventoryPlus streamlines your complete procurement workflow from Purchase Orders (PO) and Goods Receipt Notes (GRN) to inward vendor invoices. Automatically apportion shipping, customs, insurance, and handling expenses across inward items by value or weight to calculate true unit landed costs and protect real profit margins.
Landed Cost Engine: Allocates freight, customs & tax
PO to Inward Bill: 1-click PO conversion to GRN
True Profit Margins: Accurate COGS per item batch
Supplier Khata: Outstanding bills & due date alerts
4.9 / 5 Rating • Trusted by 10,000+ Importers, Wholesalers & Manufacturers Across India
✔ Cost Apportioned
Bill Date: 07-Nov-2026
Vendor GSTIN: 29AAACS8819L1Z4
+ ₹ 4,250.00
+ ₹ 1,750.00
Payable Due Date: 22-Nov-2026
6 Capabilities That Prevent Sourcing Losses
Take the guesswork out of product costing, manage supplier contracts, and gain 100% visibility over vendor payables.
Landed Cost Apportionment Engine
The price on the supplier invoice is rarely your true cost. Shipping, customs tariffs, packaging, insurance, and handling add significantly to expenses. InventoryPlus automatically distributes these ancillary expenses across items based on invoice value, item weight, or volume.
- Apportion expenses by Item Value, Quantity, or Weight
- Calculates accurate landed unit cost for each individual SKU
- Applies directly to batch inventory valuation without manual math
Complete PO to Inward Bill Workflow
Maintain an unbroken procurement chain. Create professional Purchase Orders, email them to vendors in PDF, record warehouse Goods Receipt Notes (GRN) upon physical delivery, and convert to verified Inward Purchase Bills in a single click without re-typing.
- Track pending vs. received quantities on every PO
- Supports partial deliveries across multiple shipments
- Prevents paying for items that never reached your warehouse
True Cost of Goods Sold (COGS)
Pricing products based on supplier list prices leads to deceptive profit calculations. With InventoryPlus, your Cost of Goods Sold incorporates every single rupee spent to bring products onto your store shelves, ensuring your retail selling price guarantees healthy real net margins.
- Avoid selling at accidental discounts below true landed cost
- Accurate gross margin reporting on every sales invoice
- Complies with IAS 2 and Ind AS 2 inventory valuation rules
Multi-Vendor Price Comparison
Never overpay suppliers again. When preparing a purchase order for any item, InventoryPlus displays your historical purchase prices across all approved vendors, highlighting the lowest supplier rate, lead time, and recent payment discount terms.
- Historical purchase price audit trail per product SKU
- Highlights vendor rate changes and price creep
- Enables stronger bargaining leverage during supplier negotiations
Purchase Returns (RTV) & Debit Notes
Goods arrived damaged, short-delivered, or not matching specifications? Generate a legal Debit Note linked directly to the supplier's original inward invoice. InventoryPlus automatically reduces your stock inventory and deducts the amount from the supplier's payable ledger balance.
- Adjusts Input Tax Credit (ITC) automatically for GSTR-1/3B
- Prints vendor return delivery challans for transport return
- Tracks replacement items or monetary refund credits
Vendor Khata & Payables Due Reminders
Maintain stellar supplier credit ratings without missing early payment cash discounts. InventoryPlus tracks agreed credit periods (e.g. 15, 30, 45 days) for each supplier, generating clear bill-wise aging reports and sending automated payment due alerts before interest kicks in.
- Bill-by-bill adjustment for vendor advance payments
- Vendor aging schedule: 0-30, 31-60, 61-90, 90+ days overdue
- Export vendor statement of accounts in PDF to share on WhatsApp
How Landed Cost Apportionment Works in Practice
Turn complex multi-party shipping expenses into clean, automated unit cost figures.
Issue Purchase Order (PO)
Select products, quantities, and agreed unit rates. Email the purchase order directly to your vendor with delivery deadlines and transport instructions.
Receive Shipment & Inward Bill
When the delivery truck arrives, verify goods against the PO. Convert the PO into an Inward Purchase Bill with supplier invoice number and GSTIN.
Add Landed Freight & Customs Costs
Enter third-party freight, loading charges, or customs duty. Choose your allocation formula: proportional by value, piece quantity, or weight.
Auto-Update Batch Valuation
InventoryPlus recalculates the exact landed purchase rate per unit. Stock balances and future sales margin calculations reflect true product costs.
Why Ignoring Landed Cost Creates Deceptive Profits
The mathematical reality of freight costs and how inaccurate accounting damages business survival.
Case Study: The Hidden Cost of Heavy Freight
Consider an importer purchasing 1,000 units of heavy hardware at ₹100 per unit (Invoice: ₹1,00,000). Freight and transport costs ₹20,000:
IAS 2 & Ind AS 2 Inventory Valuation Compliance
Under official Indian Accounting Standards (Ind AS 2) and international financial rules (IAS 2), closing inventory must include all costs of purchase, costs of conversion, and other costs incurred in bringing the inventories to their present location and condition.
InventoryPlus vs. Traditional Purchase Management
Discover how automated procurement workflows outshine error-prone manual spreadsheets.
| Feature / Capability | InventoryPlus Purchase Suite | Manual Excel Sheets | Generic Billing Software |
|---|---|---|---|
| Landed Cost Apportionment | ✔ Automated by value, weight or qty | ⚠ Complex formula breakage risk | ✘ Not available (Raw rate only) |
| PO to GRN to Inward Bill | ✔ 1-click seamless conversion | ✘ Re-typing all rows manually | ⚠ Inward invoice only (No PO tracking) |
| Real Profit Margin Calculation | ✔ 100% accurate based on landed cost | ⚠ Prone to manual formula error | ✘ Deceptive margins (Ignores freight) |
| Supplier Price History Comparison | ✔ Instant SKU historical audit | ✘ Searching old folders & files | ⚠ Limited to last purchase price |
| Supplier Debit Notes (RTV) | ✔ Linked to original invoice & tax | ✘ Manual paper debit notes | ⚠ Standalone without invoice link |
| Bill-by-Bill Payment Tracking | ✔ Automated aging & due date alerts | ✘ Manual payment reminder lists | ⚠ Lump-sum vendor ledger only |
Industries Relying on Landed Cost Precision
From international importers to regional hardware wholesalers, InventoryPlus delivers sourcing confidence.
Importers & Overseas Distributors
Apportion international ocean freight, port demurrage, customs clearance, and inland trucking across multi-container shipments accurately.
Hardware, Sanitary & Building Materials
Allocate heavy tonnage truck freight across cement bags, steel bars, pipes, and fittings to determine viable wholesale pricing.
Supermarket Chains & FMCG Distributors
Track vendor volume rebates, cash discounts, and manufacturer promotional subsidies to negotiate favorable replenishment contracts.
Manufacturing Units & Assembly Plants
Track inward raw material deliveries against vendor contracts, ensuring components are inspected before entering production lines.
Common Questions on Purchase & Landed Cost
Clear answers on managing procurement, vendor ledgers, and landed cost apportionment.
What methods of landed cost allocation does InventoryPlus support?
InventoryPlus supports three standard allocation methods: by Value (proportional to item taxable amount, ideal for customs duties and insurance), by Quantity (equal distribution per piece, ideal for fixed handling charges), and by Weight/Volume (ideal for freight shipping where heavier goods bear more shipping cost). You can select the method best suited for your trade.
Can I record a transport bill from a different vendor against a goods purchase bill?
Yes! This is the core power of InventoryPlus. You can purchase goods from Supplier A (e.g. a manufacturer in Gujarat) and receive a transportation freight bill from Transporter B (a logistics company). InventoryPlus apportions Transporter B's bill onto the inventory valuation of Supplier A's items, while keeping the payable balances of both vendors strictly separate.
How does the system handle partial shipments against a Purchase Order?
When a supplier delivers only part of an order (e.g. 60 units out of 100 ordered), InventoryPlus records a partial GRN and inward bill for 60 units. The remaining 40 units stay active on the PO as pending backorder. You can generate multiple inward bills against a single PO until the full quantity is fulfilled.
Can I compare vendor rates before placing a purchase order?
Yes. Inside the PO creation screen, clicking on any product brings up the Vendor Rate Comparison tool. It shows the last 5 purchases of that SKU across all suppliers, comparing net rates, tax rates, trade discounts, and delivery dates so your purchasing manager always gets the best deal.
How does InventoryPlus handle Supplier Debit Notes for damaged goods?
Open the purchase invoice and click "Create Debit Note (RTV)". Enter returned quantities or rate difference amounts. The software automatically reduces warehouse inventory, recalculates Input Tax Credit reversal for GST, and credits the vendor's ledger, deducting the refund from your next payment.
Protect Your Profit Margins with True Landed Cost Control
Eliminate sourcing surprises, stop overpaying suppliers, and know your exact gross margins. Download the free edition of InventoryPlus today.